AI Recall & Reactivation
Fill Your Schedule on Autopilot.
Sophia calls and texts your overdue and unscheduled patients every day, books them back in, and fills cancellations within minutes — no manual effort, no recall list gathering dust.
THIS WEEK · FILLING SLOTS
Maya
Liam
Ava
Noah
Emma
Ravi
Zoe
Owen
Mia
Leo
Ivy
Sam
14 chairs filled this week
88% booked
The Problem
Empty Chairs Are Lost Revenue.
Unscheduled patients and last-minute cancellations cost practices thousands every month. Your front desk is already buried answering phones and checking in patients — so the recall list sits untouched, overdue patients drift away, and cancelled slots stay empty. The revenue’s there; nobody has time to chase it.
$1,000s
in production walks out the door every month.
Overdue patients drift away
Cancelled slots stay empty
Recall list sits untouched
Meet Sophia
A Day on Autopilot.
Sophia works your outreach every day — no fatigue, no skipped follow-ups. Here’s a single day, start to finish.
7:00 AM
Pulls the day’s list
84 overdue & ASAP records sync straight from your PMS.
9:15 AM
Reaches out
Calls and texts overdue patients. Maria books Thursday 2:30.
Booked
11:42 AM
Backfills a cancellation
A slot opens — the ASAP list is pinged and filled in 4 minutes.
Backfilled
4:30 PM
Confirms tomorrow
Sends reminders and catches two early cancellations.
What Sophia Does
Three ways she fills the schedule.
All synced to your PMS, so Sophia always knows exactly who’s due — and your schedule stays current.
Recall & reactivation
Sophia automatically calls and texts patients who are overdue or unscheduled, brings them back, and books them straight into your PMS. You choose the audience, the frequency, and the tone.
Hi Maria, you’re due for a cleaning — want a spot this week?
Yes please — Thursday!
Booked · Thu 2:30 PM
Instant cancellation backfill
The moment a patient cancels, Sophia pings your ASAP list and fills the slot — often within minutes.
Cancel 11:42
Filled 11:46
4 min
Confirmations & reminders
Automatic confirmations cut no-shows and catch cancellations early, before they become same-day gaps.
Confirm
Reschedule
No-shows ↓
How It Works
Live in Days, Not Months.
Connect, configure, and let Sophia work your recall list every single day.
01
Connect
Sophia syncs with your PMS and pulls in your recall and ASAP lists. No new hardware, no IT project.
02
Configure
Set your audience filters, outreach frequency, and messaging tone so Sophia sounds like a member of your team.
03
Fill the schedule
Sophia runs daily outreach — calling, texting, confirming, and backfilling — and you watch the chairs fill.
Most practices are live within a week.
Why Newton
Built for Dental Recall — Not a Generic Dialer.
Sophia is designed for the way dental practices actually reactivate patients and fill chairs.
Works with your stack
Open Dental
Dentrix
Dentrix Ascend
Eaglesoft
Curve
Denticon
Purpose-built for recall
Designed specifically for dental recall and reactivation workflows — not a generic outbound tool bolted onto dentistry.
Sounds like your team
Customize the script, voice, and tone so patients hear your practice, not a robot.
HIPAA-compliant
Sophia follows HIPAA-compliant workflows with encrypted patient data.
Real-time sync & analytics
Two-way PMS sync keeps the schedule current, with dashboards tracking engagement and conversion.
Proof
Newton has been a game-changer for us. Within just one month, we saw $15,000 in additional production at a single location without adding any overhead. The AI reactivated dozens of patients our team simply didn’t have the bandwidth to reach. It’s one of the most effective initiatives we’ve rolled out in years.
JK
Dr. Jemin Kim, DMD
Practice Owner
Questions, Answered.
Can we customize the messaging and voice?
Yes — every outbound script, voice, and tone is customizable to match your brand and verbiage.
How often will Sophia contact patients?
Call, text, or both?
Does this replace my front desk?
How does it handle cancellations in real time?
Is it HIPAA-compliant?
How fast can we go live?
See Sophia Fill Your Schedule.
Book a 15-minute demo and watch Newton reactivate overdue patients and backfill cancellations on your real schedule.
15-minute walkthrough
No long-term contract
Works with your existing PMS
